Department Notices

Meal Per Diem – May 2019

Personnel in approved travel status and same-day travelers away from home at least 12 hours are entitled to a meal per diem allowance.  The university uses as a guide the per diem allowance amounts set by the IRS. 
Per diem is an all-inclusive allowance established and governed by current tax laws and its use is for meals and incidental expenses. Personnel must elect to file a Travel Expense Report using the per diem or claim actual expenses, but they may not mix the two options on a given trip. There is no allowance for additional charges for other meals, fees or tips to waiters, porter, baggage or bell persons, television and in-room movies, laundry, or transportation between places of lodging and dining.

Meal Time Periods
6:01 a.m. to 12:00 noonBreakfast
12:01 p.m. to 6:00 p.m.Lunch
6:01 p.m. to 12:00 midnightDinner






Per diem is allocated in the destination city time zone by meal period as follows:
(NOTE: The period of time from 12:01 a.m. to 6:00 a.m. may be used to extend either the breakfast or dinner meal period as needed.)
Whenever a meal is provided a traveler (for example as part of a conference, breakfast provided by a hotel, participating in a hosted meal, etc.) then the meal period should be deducted from the overall per diem claimed on the Travel Expense Report.
The Per Diem Table is based on the city and county you are traveling to. If your city is not listed in this table you need to determine if the county is listed. Use the National Association of Counties Website to find the county of the city you will be traveling to. If your county is not listed then it is the lowest per diem level. The per diem rate for foreign travel is the highest per diem.

Non-Allowable Travel Expenses – May 2019

Some expenses are the personal responsibility of the employee and are not reimbursable. The following list is not all inclusive, but show examples of such non-reimbursable expenses.
·         Personal and family expenses
·         Gifts and souvenirs
·         Valet and room service charges
·         Personal medical and dental expenses
·         Personal reading material, recreation, and entertainment
·         Travel insurance in excess of that already provided
·         Costs incurred by traveler’s failure to cancel transportation or hotel reservations
·         Commuting between home and work
·         Haircuts, newspapers, babysitting, shoe shines
·         Parking and traffic citations
·         Reimbursement or payment for frequent flyer benefits and reduced or free flight coupons issued by the airlines.

Automobile Rentals – April 2019

The university reimburses the cost of a rented automobile when suitable or less expensive local transportation is unavailable or when routing and time factors make it more advantageous than taxi or other ground transportation. Travelers should only use a rental vehicle when it is not possible or practical to use a university vehicle. The university’s primary car rental suppliers are National, Hertz and Enterprise. Use of these companies’ contracts results in discounts off normal rates, complete insurance coverage, lower age requirements, and good vehicle availability both on and off airports nationwide.

Personnel should rent mid-size vehicles. In exceptional cases, the university will reimburse the use of larger vehicles (for example, several travelers in one vehicle, equipment transported, etc.).  Travelers should refuel the rental car before returning it to avoid the high cost of gasoline at the rental agency.

When traveling internationally, travelers should purchase all available insurance.  International travelers can seek reimbursement for additional insurance purchased.  When traveling domestically, personnel should decline any additional insurance coverage that desk agents may offer. Domestic travelers will not receive reimbursement for additional insurance coverage purchased. The university’s corporate insurance policy combined with vendor car rental contract terms and conditions covers domestic insurance for personnel.

In case of an accident, contact the car rental agency and the Risk Management and Safety office at 801422-4468.

BYU Open House for Open Textbooks – April 2019 

You are invited to attend an open house at the library to highlight the use of open textbooks in classes. This open house will be hosted by the BYU Library’s Affordable Course Materials and Scholarly Communications Committee.

Date: April 2, 2019

Time: 3:00-5:00pm

Location: HBLL 2232, https://floormaps.lib.byu.edu/#2232 

Purpose: Provide faculty with a chance to become more familiar with open educational resources (OERs) and explore using them in their courses.

Details: Faculty will have the opportunity to see physical and online versions of open textbooks from various disciplines, including examples of those used and/or created at BYU. A background slideshow will highlight FAQs related to OERs. Library employees will be available for discussion and to answer questions. Refreshments will also be provided.

Please drop by at any time during the open house. We hope to have a productive conversation with all who come about increasing the use of OERs on campus. You may also find information about affordable course materials here.

13th Annual Utah Conference on Undergraduate Research (UCUR)

The conference registration deadline for the 13th Annual Utah Conference on Undergraduate Research (UCUR) is Saturday, 12 January 2019. If you plan to attend, you must also register at:  https://www.weber.edu/ucur. Please remind your students to complete their registration if they have not done so already. A BYU chartered bus has been contracted to transport everyone to/from the conference. The buses will be meeting us at 6am on Friday, February 22 in the parking lot just north of the BYU Indoor Practice Facility. For departure from WSU, please meet the buses at 4:45pm at the same location in which you will be dropped off. For those planning to ride the bus, please email lynn_patten@byu.edu by Friday, February 1 to reserve a seat. For additional information about UCUR 2019, click here. 

Utah Theatre Association Workshop Instructors

If you are not interested in proposing this year but would like to be kept on the list please ignore this email. If you are no longer interested in being on this email list, please email back and ask to be removed. Below you will find the instructions necessary to propose a workshop idea for the 2019, Utah Theatre Association Conference.  Proposals are due on Friday, Dec 7, 2018.  Proposals received after that time will not be considered. Please feel free to share this with any local theatre professional and/or colleague.  Proposals are not limited to those on this master email list.

College and University faculty please share with your entire faculty.  Faculties change constantly and we surely don’t have everyone on this master email list. Let’s begin.

UTA Workshop Proposal Information

Please click on the link above to begin. Below is the direct link to the proposal form for your convenience, but please read the information above first.

UTA Workshop official proposal FORM

Utah Theatre Association Conference

The Utah Theatre Association Conference is taking place January 17-19, 2019 at Weber State University in Ogden.  The theme for this year’s conference is “This is Me”.  The deadline for registration is rapidly approaching. BYU’s representative for the conference, Kris Jennings, would love know if there is interest in presenting or providing a workshop for this year’s conference.  The needs of the conference workshops changes slightly from year to year (based on feedback from the schools) and so even if you have submitted  a workshop in the past and it didn’t get accepted, they’d love for you to submit again. If there is interest in submitting a workshop, please contact Kris Jennings by Tuesday, November 13. 

The website for the conference is provided here: http://utahtheatreassociation.org/

The link for the schedule of the conference is: http://utahtheatreassociation.org/wp-content/uploads/2015/07/2018-Schedule-At-A-Glance.pdf


Graduate Mentoring Assistantship

This assistantship is a faculty-originated funding mechanism which gives graduate students an opportunity to mentor undergraduate students.

The goal of the GMA program is to enable students (both undergraduate and graduate) to participate in a scholarly project that is of extraordinary and potentially life-changing experiential significance that would not be possible without funding from Graduate Studies.

Funding is limited to a maximum of $15,000, depending on the resource needs of the proposed project, and must be restricted to direct support of the proposed project.  The application must include an itemized budget.

Proposals are initiated by faculty and submitted to the dean of their respective colleges by their chair/director by December 1st.  The dean will evaluate the proposals and submit their rank-ordered proposals to Graduate Studies.  Each college will establish its own deadlines for receiving proposals from the faculty.

The criteria for this award are as follows:

  • Students must be engaged in scholarship that goes beyond what is considered normal or routine for a high quality graduate experience in the discipline.
  • Students must be required to demonstrate a high degree of maturity, initiative, and independence.
  • In addition to a clear, coherent, but concise description of the scholarly content of the proposed project, the application must explain how it will enable the students to significantly deepen their understanding of the principles and truths of their discipline.
  • The application must provide a convincing argument that the proposed project will not be financially possible without funding from Graduate Studies.  If it is to be performed in conjunction with other scholarly projects, the distinctive features of this project must be clearly identified.

¾ Time Dean Position Opening at BYU

We have opened our ¾ time position again. We wanted to let you know in case you know of others looking for a position.

Rebecca Ott
Administrative Assistant
Dean’s Office
College of Fine Arts and Communications
A-501 HFAC
Brigham Young University
Provo, UT  84602
801-422-8611


The 13th Annual Utah Conference on Undergraduate Research

The 13th Annual Utah Conference on Undergraduate Research (UCUR) will be held on Friday,  February 22, 2019 at Weber State University.  We encourage all undergraduate students involved in a mentored research project to participate in the conference if their faculty mentor feels that it would be beneficial for their students.  We will cover the expense of the conference registration and transportation (chartered bus) for all students presenting as well as for any faculty mentors that would like to attend. Students will need to submit their abstracts at: https://www.weber.edu/ucur. The abstract submission deadline is Wednesday, October 31st


ORCA / MEG Grants

  1. Please make sure your faculty are aware that the ORCA/MEG programs have been discontinued.  The monies have been divided between the colleges as part of the Experiential Learning funding that is available by request through the departments/schools.  All monies received by the colleges from the administration are going directly to the departments/schools for dissemination.
  2. The Graduate Research Fellowships have been discontinued.  The monies have been rolled into the Graduate Mentoring funding.  This funding is requested by the faculty member through their chair/director for a project where a graduate student will be mentoring undergraduate students.  Then the chair/director forwards it to the Dean’s Office.  The deadline for this request to the Dean’s Office is December 1st. $5-$15k
  3. Graduate students can apply for Graduate Research Presentation Awards of $500 2x/year.  Even though it says research presentation this also includes creative works exhibitions/performances that occur off-campus.

Commencement and Convocations

Just a reminder that Commencement and Convocations are this Thursday and Friday! See the schedule below:
     April 26: Commencement
3pm – Graduates assemble for the academic procession (in the parking lots north of ASB)
3:15pm – Family and friends to be seated in the Marriott Center; Academic procession  departs from the ASB
4-5:30pm – University Commencement Services in the Marriott Center
     April 27: 11am, Convocations will be held in the deJong Concert Hall
(all graduates should line up in the HFAC tunnel, located on the 2nd floor in the north end of the building 45 minutes before convocation)


Important Update from the CFAC 

The College of Fine Arts and Communications wants to stay updated with you and your students this summer. From study abroad programs to internships, we want to hear about your experiences. Let us know about what you’re doing this summer here. Also, make sure you and your students use #ExperienceCFAC to share pictures and stories from your experiential learning programs.


Grade Rolls for Winter 2018

Grade rolls for Winter 2018 will be available on the last day of classes, Wednesday, April 18th. The grade submission deadline is Thursday, May 3rd at 12 noon.

Attached please find:

  1. A Grade Submission FAQs document to help you answer common questions
  2. An updated GRADE SUBMISSION TRAINING for your reference*

*Please know the training powerpoint is only for those that need assistance with imputing Grade Rolls. When using the training, please notice that the GRADE01 screen is no longer recommended for monitoring grades.  GRADE01 now includes Independent Study classes, which do not have grade rolls.  Please use GRADE03 instead.

Faculty will receive a mass email reminder about grade submission. Adjunct faculty may not be part of that mass email list, so please make sure they are aware as well.  Please let Stacey Anderson (see information below) know if you have any questions, especially if you are new to the role of grade contact.  Thank you!

Stacey Anderson
Manager, Athletic Eligibility, Records Integrity, and Grade Support
Registrar’s Office|Brigham Young University
B-150 ASB, Provo, UT 84602|801-422-6567


Judges Needed for Utah State Drama Competition

Qualified Judges wanted:  April 20-21, 3A State Drama at Richfield High School (Richfield, Utah). They need qualified judges who would be willing to judge one or two days. Those who participate will be paid $50 ($150 for one-act play judges, which need to be exceptionally qualified) and be fed. You’ll need to take a quick judging test to register. Please contact Robert Willardson at (435) 616-1231 or roc123223@gmail.com for more about this opportunity.


Taxes 

Dear TMA Faculty, 
You may have noticed that your paycheck went up in February. This was due to the new payroll tax tables taking effect during the month. I would recommend printing out your January and February pay-stubs and comparing the amount of the Federal Withholding deduction in the TAXES box. That is the only amount that was affected by the new tax tables. If you do not want that much reduced from your withholding or if you want to hedge your bet against what your actual tax liability will be at year end, you may want to consider having an additional amount withheld from your paycheck. You can do this by taking the following steps:

1. Go to your myBYU page.
2. Click on the work tab.
3. Click on the W-2.
4. View/Print, Consent tab.
5. Click on W-4 Tax Information.
6. Under W-4 Tax Data you will see your current number of allowances, and then a box that says: Enter Additional Amount, if any, you want withheld from each paycheck for Federal Taxes _____(you can then put your additional amount that you’d like withheld at this point)_____.

The controller at the university told us he had entered an additional amount to be deducted from his paycheck, so I thought this would be good information to pass on. Let me know if you have questions.

Kelly Bready
Business Manager
Theatre & Media Arts, Art, & Design
3509-A HFAC, Provo, UT 84602
801-422-2343
Kelly_bready@byu.edu


Single Wide

An additional performance added Saturday, March 24, 7:30 pm! Use Promo Code FLOSSIE to purchase $9 tickets (minimum of two) for March 24 evening performance at promo code login at the start of your purchase. Or mention the code at the BYU Ticket Offices in the HFAC or Marriott Center. Subject to availability. Cannot be combined with any other offers. Not valid on prior purchases. Offer may be removed at any time. All sales final—No refunds. Click here to get discounted tickets to March 24, 7:30 pm, performance for best seat selection. Visit the landing page by clicking here for credits, additional dates/times, program, study guide and more photos. For access promo video for this production that is currently on the front page of the BYU webpage, click here.


CFAC Faith and Works Lecture Series

The College of Fine Arts and Communications is issuing a call for proposals for the 3rd annual CFAC Faith and Works Lecture Series. In the monthly series, selected faculty members will present a lecture about how faith and disciplinary scholarship or creative work converge. Faculty selected will receive a $2000 award. Please see CFP attached here (FaithWorkLectureCFP) for more information.  Proposals are due by April 15, 2018.


Purchasing Movie and Theatre Event Tickets for Faculty and Guests

Please have the faculty member ticket to go on the BYU pcard, and the other ticket(s) to be purchased on a personal card. When this is not possible, the faculty member should always purchase the tickets on their BYU card, submit the full receipt, and we will process the personal portion of the receipt as a repayment due to the University. The faculty member will receive an email from Y-expense that they have a personal charge to approve. Once that email is approved, the charge will show on their BYU My Financial account within 3 days. They then have 5 days to take care of that charge. The email acceptance and the repayment to the University all must be done on a computer that is hard wired into the University servers or they must have the VPN software on their computer if they want to work on a wireless connection. This policy includes tickets purchased on or before being in travel status.


FACULTY FILE STORAGE GUIDELINES

Here is the guidance we have received from the University Records Center regarding the storage of faculty files:

  • Faculty are personally responsible for storage, or disposal as needed, of their own personal files and unpublished research.
  • If a member of the faculty goes on a leave, BYU Physical Facilities provides temporary storage. For more information contact Anne Schroeder at ext. 2-5408.
  • When a faculty member retires/terminates employment:
  • Faculty are encouraged to submit scholarly and creative content to the Scholars Archive (https://lib.byu.edu/services/scholarsarchive/).
  • Faculty are also encouraged to submit their professional papers to Special Collections. This includes: lecture notes, research, professional correspondence and professional associations. Be aware not all requests will be approved for submission. For more information contact Dainan Skeem (dainan_skeem@byu.edu).
  • Departments retain records related to rank and status, personnel files, etc. for a year or two within their department, depending on space limitations. Records can then be submitted to the University Records Center. When the six year retention has been met, the records are destroyed, pending department approval.

Start the Dialogue

On February 9, 2018, the Women’s Services & Resources office is hosting a Pornography Conference. The goal of this conference is to help students, both female and male, understand and become more comfortable with talking about pornography with loved ones, friends, and professionals. We hope that you will encourage your students to attend this event, as it will be extremely beneficial for everyone.

Times and places of the four conference sessions are found below:

11:00 AM “Understanding the Realities of Pornography” by Brian J. Willoughby
Varsity Theatre
12:00 PM “Open the Dialogue” Discussion Panel
Varsity Theatre
1:00 PM “Core Recovery Principles: Taking Away Pornography’s Power” by Adam Moore
Varsity Theatre
2:00 PM “The Atonement: Healing & Overcoming Addiction” by Jonathan Sandberg
WSC Garden Court

Pornography11x17.jpg

                                                                                        

The THED position has been approved and is now posted on Y-Jobs.  Here is a link to the posting. Feel free to share this with anyone who might be interested.  If anyone has questions, please email Wade Hollingshaus and Tim Threlfall, the search committee chair.

Two Theatre Job Postings

  1. THEATRE EDUCATION OR VISITING THEATRE EDUCATION VACANCY at BYU- Provo. Details of vacancy available here. To apply: Please electronically submit the following by 1 February 2018, to the BYU employment website at http://yjobs.byu.edu, job #68088: online faculty application, letter of Intent including a statement of teaching philosophy, vitae, three professional letters of recommendation, one writing sample (such as an academic paper, play review, blog post) and one curriculum development sample (such as a unit of instruction, a study guide used in a TYA setting, or a workshop developed for an educational theatre setting). Refer questions to Tim Threlfall, Search Committee Chair (tim_threlfall@byu.edu).
  2. Posting for a Theatre Performance Faculty member vacancy in a K-12 private school in Honolulu, HI. “This candidates’ main duties will be to teach grades 9-12, direct, and assist the head of our department. Please post in a public area in your department, and pass along to any Masters (and even bachelor’s) students that are entering their final semester.  Feel free to pass along to anyone else in your network you feel may benefit.” The posting is available here.

___________________________________________________

Julia Ashworth reminds the faculty that José Cruz González is coming this Friday, December 8. She invites all students and faculty to attend the 3pm forum presentation on Friday, Dec. 8, in F-201.  There will be a reception with refreshments after his presentation.   For students to sign up for the forum, go to https://goo.gl/zWg1gj.
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The Athens Institute for Education and Research (ATINER), a world association of academics and researchers based in Athens, organizes a Panel/Stream on Cinema, 11-12 June 2018, Athens, Greece as part of the 9th Annual International Conference on Visual and Performing Arts, 11-12 June 2018, Athens, Greece. You are more than welcome to submit a proposal for presentation. The abstract submission deadline is 6 November 2017. If you need more information, please let me know, and our administration will send it to you, including the stream website, and abstract submission form. We do hope you can contribute to our academic activities.

My best regards,
Dr. Daniel Binns, Academic Member, ATINER & Lecturer, RMIT University, Australia.
atiner@athens-symposiums.gr
___________________________________________________

BYU Automobile Rental Policy

The university reimburses the cost of a rented automobile when suitable or less expensive local transportation is unavailable or when routing and time factors make it more advantageous than taxi or other ground transportation. Travelers should only use a rental vehicle when it is not possible or practical to use a university vehicle.

The university’s primary car rental suppliers are National, Hertz and Enterprise. Use of these companies’ contracts results in discounts off normal rates, complete insurance coverage, lower age requirements, and good vehicle availability both on and off airports nationwide.

Personnel should rent mid-size vehicles. In exceptional cases, the university will reimburse the use of larger vehicles (for example, several travelers in one vehicle, equipment transported, etc.). Travelers should refuel the rental car before returning it to avoid the high cost of gasoline at the rental agency.

When traveling internationally, travelers should purchase all available insurance.  International travelers can seek reimbursement for additional insurance purchased.  When traveling domestically, personnel should decline any additional insurance coverage that desk agents may offer. Domestic travelers will not receive reimbursement for additional insurance coverage purchased. The university’s corporate insurance policy combined with vendor car rental contract terms and conditions covers domestic insurance for personnel. In case of an accident, contact the car rental agency and the Risk Management and Safety office at 801422-4468.

Privately Owned Vehicles
Travelers should abide by the University Travel Policy with regard to use of personal vehicles while in travel status.  Reimbursement for mileage will be at the IRS approved mileage rate and can be claimed on a Travel Expense Report under the Personal Vehicle section.

There is no reimbursement for the cost of repairs, maintenance, damages or towing charges associated with a personal vehicle as these expenses are considered included in the IRS mileage rate.

*Please note the preferred rental car companies, and that the car should be filled up before returning it. (There is an expensive surcharge if the rental car company refuels the vehicle, and therefore it is against the BYU travel policy).

___________________________________________________

Visiting Scholar Funds

Any faculty in your department who receive Visiting Scholar funds can now submit online reports after the visit has been completed.  The Visiting Scholar report form link is found at cfacsharepoint.byu.edu under FUNDING in the left hand menu on the home page. Contact Francie Jenson at (801) 422-8271 or rancie_jenson@byu.edu with any questions.

___________________________________________________

August Convocation Regalia Rentals

We strongly encourage full-time faculty to attend the CFAC Convocation on Friday, August 18, at 11 am in the deJong Concert Hall.  The college covers the rental fee for any regalia that full-time faculty rent through Herff Jones. Here’s how to order your regalia:

  • The website to rent regalia is found at https://facultydirect.herffjones.com/.
  • Use your P-Card to order and turn in your receipt to the business office, as usual.
  • Kelly, our business manager, will charge the expense to the college account.
  • Order early. The last day to order regalia for August Convocation is July 10. After that date, you have to wait until the week of convocation to order.

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JOB OPPORTUNITY: Artist-in-Residence with Ariel Theatrical

Artist in Residence 2017 5-31_Page_1

___________________________________________________

BYU’s Writing Across the Curriculum is sponsoring two workshops this spring and summer. There is still room for a few more people. Sign up for either the modular workshops or the summer seminar.

Writing Matters Spring Modular Workshops

May 22-24 morning and afternoon modules

We are offering 6 two-hour modules about different aspects of writing, such as responding to writing, grading, peer review, low-stakes writing, assignment design, and style.  Sign up for as many as you would like to attend.  See the schedule in the attached document.  You will receive $50 of research money for each module you attend (and do a short assignment for).  Adjunct and Full-time faculty invited.  We have 5-6 more spots in each module.  Sign up here.

Writing Matters Summer Seminar

June 19-23 from 9 am – 3 pm

Pick a course to concentrate on. We will discuss teaching disciplinary writing, sequencing and designing assignments, directing peer review, grading, responding, teaching research writing, teaching oral presentation, and facilitating revision for organization and style.  Learn from University Writing faculty, and enjoy discussions and ideas with faculty from all over campus.  Participants receive $1,000 in their research account.  For full-time faculty only.  We have two more spots.  Nominate yourself here.

Please sign up by May 18.

___________________________________________________

The 2017 Spring Writers’ Conference starts on Wednesday, May 17 and runs through Saturday, May 20, at the Timphaven Lodge.  Registration for the conference is full, but full-time theatre and media arts faculty are welcome to attend.  Watch for an email with the conference schedule which will be emailed out later this week.  Besides our stellar media arts faculty, special guests from the industry include Jared and Jerusha Hess with co-writer Drew Duncan, alumna Rebecca Thomas (Electick Children), Jonathan Krisel (Baskets, Portlandia, SNL), and Michael Schur (The Office, Parks and Rec, SNL).

mike-schur-universal-tv
Michael Schur
Jonathan_krisel
Jonathan Krisel
rebecca-thomas
Rebecca Thomas
2012+Winter+TCA+Tour+Day+5+Zno0_UVV3yFm
Jared and Jerusha Hess

___________________________________________________

Dear Colleague,

ATINER is pleased to announce that our Athens Journal of Philology has been indexed in the MLA Online Directory of Periodicals: www.mla.org/Publications/MLA-International-Bibliography/About-the-MLA-International-Bibliography/MLA-Directory-of-Periodicals. The journal sponsors the 5th Annual International Conference on Humanities & Arts in a Global World, 3-4 January 2018, Athens, Greece. If you need more information, please let me know and our administration will send it to you, including the conference website and the abstract submission form.

My best regards,
Dr Gregory Papanikos, President, ATINER

___________________________________________________

Automobile Rentals

The university reimburses the cost of a rented automobile when suitable or less expensive local transportation is unavailable or when routing and time factors make it more advantageous than taxi or other ground transportation. Travelers should only use a rental vehicle when it is not possible or practical to use a university vehicle.

The university’s primary car rental suppliers are National, Hertz and Enterprise. Use of these companies’ contracts results in discounts off normal rates, complete insurance coverage, lower age requirements, and good vehicle availability both on and off airports nationwide.

Personnel should rent mid-size vehicles. In exceptional cases, the university will reimburse the use of larger vehicles (for example, several travelers in one vehicle, equipment transported, etc.). Travelers should refuel the rental car before returning it to avoid the high cost of gasoline at the rental agency.

When traveling internationally, travelers should purchase all available insurance.  International travelers can seek reimbursement for additional insurance purchased.  When traveling domestically, personnel should decline any additional insurance coverage that desk agents may offer. Domestic travelers will not receive reimbursement for additional insurance coverage purchased. The university’s corporate insurance policy combined with vendor car rental contract terms and conditions covers domestic insurance for personnel. In case of an accident, contact the car rental agency and the Risk Management and Safety office at 801422-4468.

___________________________________________________

Privately Owned Vehicles
Travelers should abide by the University Travel Policy with regard to use of personal vehicles while in travel status.  Reimbursement for mileage will be at the IRS approved mileage rate and can be claimed on a Travel Expense Report under the Personal Vehicle section.

There is no reimbursement for the cost of repairs, maintenance, damages or towing charges associated with a personal vehicle as these expenses are considered included in the IRS mileage rate.

*Please note the preferred rental car companies, and that the car should be filled up before returning it. (There is an expensive surcharge if the rental car company refuels the vehicle, and therefore it is against the BYU travel policy).

___________________________________________________

Faculty Access to Digital Theatre Plus
Myrna Layton, who is the Performing Arts Librarian at the HBLL, has arranged for TMA faculty to access Digital Theatre Plus, a service that “collaborates with renowned academics and theatre practitioners” to provide videos of top notch performances for academic theatre study.  How to access the service is explained below, and we encourage our faculty to use this to see if we want to continue the service.  If you have difficulty in accessing the service, feel free contact Myrna Layton at 422.4334 or myrna_layton@byu.edu

  • The HBLL subscription to Digital Theatre Plus (the first year is considered a trial) is set up so we can track usage and see how much the service is used. You can find it on the databases list in the library catalog, and it is there ready for use. It is #13 on this list: https://lib.byu.edu/databases/?letter=d Faculty should go in through the library portal so it will recognize your BYU affiliation.  If you are off campus but still enter through the library portal, it should ask for your net ID and password, and then you are good to go.
  • Another way, which may or may not be easier, is from the Theatre Research Guide.  It is located under the Theatre Productions Tab: http://guides.lib.byu.edu/c.php?g=216418&p=3561010

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TMA Faculty:

Every year, TMA sets aside Fulton funds that TMA faculty can request. Typically, these funds are used for professional development and research/creative work—though there may also be other approved uses. We have quite a bit of money left in each of the two funds (Media and Theatre), and we have one month left in the calendar year. So, if you will be incurring expenses this month (even if it is for travel that will be occurring early next year), you could apply for these funds.

To apply:

1) The faculty member sends a budget and descriptive paragraph to his/her area head.
2) The area head adds feedback/approval and forwards the application to the Executive Committee.
3) The EC reviews the application and, if approves, forwards it to the respective faculty (Theatre or Media).
4) The faculty weigh in and approve or not.

The sooner you get your applications to your area head, the better. The holidays are upon us.

Thanks!
Wade

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ArtSearch Login Instructions.

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The 32” monitors in the Pardoe Greenroom (D-145) are actually the confidence video monitors for the Pardoe theater and should not be used for classroom presentations. If you need a screen and projector for classes taught in that room, please call OIT to arrange for the delivery of these items when you need them.  You can also arrange for them for the whole semester at one time.  OIT’s number is 2-4000.

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Brigham Young University utilizes a large number of chemicals for academic purposes.  Many regulatory agencies oversee the use of these chemicals and BYU has demonstrated a commitment to compliance and safety.  We have established and continuously improve processes for chemical procurement, inventory, use, and disposal.  As an initiative to improve the accuracy of our chemical inventory and insure proper handling during distribution, BYU is implementing a new process for chemical receipt and distribution. All chemicals used in our academic research and teaching endeavors will now be delivered to a centralized location adjacent to the Chemistry Stockroom where they will be entered into our inventory and barcoded. These functions will be performed by employees supervised by the Chemistry Stockroom.  Upon delivery to the centralized location, the chemical procurer will be notified promptly of the arrival.  Trained personnel will then be able to pick up their ordered chemicals. More details, and specific training relating to this process, is now available on Y Train.  The training course is titled “Academic Chemical Receipt and Distribution”.  Further notifications to complete this training may come through the Y train system.  Colleges and departments may also conduct or request in-person training as necessary or suitable.  Thank you for your assistance in helping to ensure our use of chemicals remains compliant and safe.

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