Department Notices

CFAC Job Opportunities

CFAC External Relations is now hiring, with positions for students and non-students.

  • Non-student: PR coordinators, senior writer
  • Student: designer, photographer, writers, web developers, social media specialists

Please see this link for details.


Musical America Worldwide

MAW is an online source for jobs in music, art, and culture. They’ve recently uploaded opportunities to be found at the Omaha Symphony, New England Conservatory of Music, the University of Georgia, and more. For more information, be sure to visit their website.

unnamed


Educaloxy Jobs

Many academic and research job vacancies in schools of education, arts and languages were recently posted to Educaloxy.com worldwide. Postings include Professor in Performance and Video at the University of California Irvine Claire Trevor School of the Arts, Professor and Chair of Cinematic Arts at the University of Southern California School of Cinematic Arts, and Lecturer in Lighting Design at the University of California Irvine. These, as well as several listings located internationally, are listed on their website now!


Adobe Creative Cloud

All faculty are eligible to use Adobe Creative Cloud for free. If you are full-time, you should already have access; if you are part-time, you can request it here


HBLL Special Collections and Aeon

The L. Tom Perry Special Collections is pleased to announce that it has implemented Aeon. Aeon is an automated request and workflow management software specifically designed to improve patron service and to maximize staff efficiency. The Aeon system will handle request management for the department and all patrons of Special Collections will need to create a user account at https://byu.aeon.atlas-sys.com/logon. This user account will allow you to submit requests to use materials in the Special Collections Reading Room and it will keep a history of the materials that you’ve requested for future reference. The new request system will be in operation effective Monday January 11th, 2021. The department is also pleased to announce the availability of a new method for scheduling instruction sessions in Special Collections. We have created a form available from the Special Collections webpage (https://lib.byu.edu/special-collections/) using the “Arrange for your class or group to receive instruction in Special Collections” link.


HBL Library Support

As faculty are making plans for upcoming semesters, anticipating that there might need to be strong online components even if face-to-face instruction resumes, keep the library in mind! We can help to gather books and journal articles from which you might be taking readings. We can help with media you might need. We recommend making materials available online through Learning Suite via the library’s course reserve system. If you need help with this, please send Myrna Layton an email at myrna_layton@byu.edu, and you can get started gathering what you need. 

Theatre Guide

New links to Streaming Video on the front page. We are hoping having these streaming resources in one place will be helpful to your faculty. The Theatre Home page can be found here.

Some of the newest links are listed here.

  • BroadwayHD Collection

Broadway Productions available to institutions (only 19 of their productions are included in the institutional license) are now available at this link: https://guides.lib.byu.edu/broadwayhd

  • Drama Online

This link, http://dbs.lib.byu.edu/drama, will provide access to all content that is unlocked for BYU. Our newest addition to unlocked content is the National Theatre Collection.

  • Oxford Handbooks Online Database

The library has recently been able to unlock some of the performing arts content in the Oxford Handbooks Online database:  https://lib.byu.edu/databases/?q=oxford+handbooks


Reading of Greek Tragedy/Medea Film Competition

Paul O’Mahony, a founding member of Out of Chaos, a group that has performed for the Off the Map Series at BYU, has been live streaming a reading of a Greek tragedy, in conjunction with academics from the Center for Hellenic Studies. He’s gathered together an amazing international ensemble of over 45 actors and has been joined by 30 different academics. They’ve archived the videos here so that they can be a free resource for students, teachers and the general public. They’ve live streamed 26 of them, with more than 30,000 viewers so far. They’re continuing until 23rd December, by which time they will have read every extant tragedy, plus a few comedies.

They’ve now launched a competition in conjunction with the tragedies project. They’re inviting US students to film short scenes from Medea and send them to us by 23rd October. There are prizes of $400 for the winners, with $200 prizes for two second place videos. The competition is open to any student, regardless of what they’re studying. The details can be found here.


Clarification for Students Being Tested for COVID

There has been some confusion about what instructors should do when they hear one of their students may have COVID or were exposed to someone with COVID. We asked Risk Management to clarify, and the following is the information with which we were provided:

  • If a student tells you they are not feeling well with symptoms of COVID-19, or they were in close contact to someone with COVID, the instructor should instruct the student to immediately self-quarantine at their residence. The student should call the Student Health Services to schedule a COVID-19 test by calling 801-310-0438 or use the Healthy Together app to find a free testing site. Close Contact is defined as being within 6 feet of an infected person for at least 15 minutes.
  • If the student is getting tested, or has been tested for COVID-19, they must self-report to the university at: https://www.byu.edu/coronavirus/covid-19-screening
  • After filling out the form, more instructions from the university will come to the student as well as the department in regards to contact tracing.
  • If an student has not been exposed to COVID-19 and a test result is negative for COVID-19 then it is a common-courtesy that the individual quarantine until they are symptom free.  
  • If an individual is a “close contact” to someone who tested positive for COVID-19 during their infectious period, then they should quarantine for 14 days from the date of exposure, even if they are tested and a result is negative.
  • If a student is positive, they need to self-isolate for 14 days. Individuals may leave isolation or quarantine in accordance with instructions received from the Utah County Health Department or BYU Risk Management and Safety.
  • The instructor should alert the department (chair, associate chair, or myself) of any student who is being tested so we can monitor the situation and follow up if needed.

If you have questions, please send them to us at administration We are trying to learn about the processes still and anything we cannot answer, we will work with risk management and the University to get the answers. 


Change to Minimum Credit Hour Requirement for University Scholarships

The President’s Council recently approved a change to the university’s scholarship minimum credit hour requirement. Effective Fall 2020, academic, need-based, and other scholarships administered by the Financial Aid Office will carry a 12-credit hour requirement instead of 14.

This change provides students greater flexibility in scheduling courses and participating in internships, student teaching, and experiential learning opportunities, while also addressing personal needs, such as health issues and family circumstances.  In addition, changing the minimum credit hour requirement creates consistency with the standards of other aid providers, including Federal Student Aid, the NCAA, and many third-party foundations and organizations.

We believe students will appreciate this change, but there are a few things to keep in mind:

  • Colleges, departments, and off-campus agencies may establish different credit hour standards for awards they administer. Students should confirm requirements with the office or organization responsible for their scholarships.
  • Students receive up to 8 semesters of scholarships through the Financial Aid Office. Students who consistently enroll in the minimum of 12 credits may find that they reach the 8-semester limit before they complete their program of study.  As a reminder, scholarships awarded for spring and summer terms do not count against the 8-semester limit.
  • Scholarship contracts will now only be granted to students in their last semester if they need fewer than 12.0 hours to graduate.  Prior to this change, students had the option to contract between two semesters to reach the credit hour requirement. Since the credit hour requirement is now 12, this option is no longer needed.
  • Students who drop below full time will void any scholarship from the Financial Aid Office for that semester. They may want to register for more than 12 credits to accelerate graduation or to be prepared should a need arise to drop a class.

In the past, the Financial Aid Office made exceptions to the minimum credit hour requirement for health and other compelling reasons, allowing students to complete 12 credit hours during a semester instead of 14. However, with this new policy, we anticipate the need for fewer exceptions for these reasons. Scholarships are intended to assist full-time students. If there are extenuating circumstances that make this difficult, students will be allowed to defer their awards to the next spring and summer terms within the same academic year.

If you have any questions, please contact Lesa Withers in the Financial Aid Office at 801-422-2650. Thank you.

Lesa Withers
BYU Financial Aid Office


Resources from the OIT & CTL offices

Dear TMA Faculty,

In an ongoing effort to provide support at this challenging time, may we suggest you invite faculty to take advantage of the following resources:

  1. The Office of Information Technology (OIT) and Center for Teaching and Learning (CTL) are partnering to help interested faculty create professionally recorded lectures or short video segments. Interested faculty are invited to open the attached document and follow instructions.
  2. A well-trained cadre of student consultants stands ready, upon request, to offer an insightful student perspective on faculty Zoom sessions and other teaching materials. Faculty may click on this link to request this and related SCOT services.

Please let me know if you have any questions or concerns.

Best regards,

Mike
Michael C. Johnson, Ph.D.
Lead Academic Technology Consultant
BYU Center for Teaching & Learning
3830 HBLL | 801-422-2210


Free Textbooks

Dear Theatre Faculty
Did you know that the library has access to a large number of online textbooks? If you are looking for a textbook, or interested in switching out from a very expensive textbook to something more affordable, I invite you to consider FREE—well, free because the library already pays for them through a subscription.
To find them, go to the library homepage https://lib.byu.edu/, then click on the green box that says “Databases.” In the search box that comes up, type ONLINE TEXTBOOKS. Go to that link. Put in your discipline, like “music” or “theatre” or “dance” and see the many choices that come up!
Or try something more specific like “music theory” or “theatre education” or “ballroom dance”—take a look at the online offerings!
All of the books in this collection can be integrated into Course Reserve—you simply click on the “Add to Course Reserve” button.
We hope that you will try out this new database and find some great possibilities for the classes you teach!
Warmly,
Myrna Layton, Performing Arts Librarian


C-Cure System

Don Powell has been given the responsibility to manage the college’s C-Cure system. This is the system that grants electronic access to individuals seeking entrance into various spaces in the building, such as labs, practice rooms, the Carillon Tower, etc. Effective August 31, your requests should be routed to Don.


Meal Per Diem 

Personnel in approved travel status and same-day travelers away from home at least 12 hours are entitled to a meal per diem allowance.  The university uses as a guide the per diem allowance amounts set by the IRS. 
Per diem is an all-inclusive allowance established and governed by current tax laws and its use is for meals and incidental expenses. Personnel must elect to file a Travel Expense Report using the per diem or claim actual expenses, but they may not mix the two options on a given trip. There is no allowance for additional charges for other meals, fees or tips to waiters, porter, baggage or bell persons, television and in-room movies, laundry, or transportation between places of lodging and dining.

Meal Time Periods
6:01 a.m. to 12:00 noon Breakfast
12:01 p.m. to 6:00 p.m. Lunch
6:01 p.m. to 12:00 midnight Dinner

Per diem is allocated in the destination city time zone by meal period as follows:
(NOTE: The period of time from 12:01 a.m. to 6:00 a.m. may be used to extend either the breakfast or dinner meal period as needed.)
Whenever a meal is provided a traveler (for example as part of a conference, breakfast provided by a hotel, participating in a hosted meal, etc.) then the meal period should be deducted from the overall per diem claimed on the Travel Expense Report.
The Per Diem Table is based on the city and county you are traveling to. If your city is not listed in this table you need to determine if the county is listed. Use the National Association of Counties Website to find the county of the city you will be traveling to. If your county is not listed then it is the lowest per diem level. The per diem rate for foreign travel is the highest per diem.


Non-Allowable Travel Expenses

Some expenses are the personal responsibility of the employee and are not reimbursable. The following list is not all inclusive, but show examples of such non-reimbursable expenses.
·         Personal and family expenses
·         Gifts and souvenirs
·         Valet and room service charges
·         Personal medical and dental expenses
·         Personal reading material, recreation, and entertainment
·         Travel insurance in excess of that already provided
·         Costs incurred by traveler’s failure to cancel transportation or hotel reservations
·         Commuting between home and work
·         Haircuts, newspapers, babysitting, shoe shines
·         Parking and traffic citations
·         Reimbursement or payment for frequent flyer benefits and reduced or free flight coupons issued by the airlines.


Automobile Rentals 

The university reimburses the cost of a rented automobile when suitable or less expensive local transportation is unavailable or when routing and time factors make it more advantageous than taxi or other ground transportation. Travelers should only use a rental vehicle when it is not possible or practical to use a university vehicle. The university’s primary car rental suppliers are National, Hertz and Enterprise. Use of these companies’ contracts results in discounts off normal rates, complete insurance coverage, lower age requirements, and good vehicle availability both on and off airports nationwide.

Personnel should rent mid-size vehicles. In exceptional cases, the university will reimburse the use of larger vehicles (for example, several travelers in one vehicle, equipment transported, etc.).  Travelers should refuel the rental car before returning it to avoid the high cost of gasoline at the rental agency.

When traveling internationally, travelers should purchase all available insurance.  International travelers can seek reimbursement for additional insurance purchased.  When traveling domestically, personnel should decline any additional insurance coverage that desk agents may offer. Domestic travelers will not receive reimbursement for additional insurance coverage purchased. The university’s corporate insurance policy combined with vendor car rental contract terms and conditions covers domestic insurance for personnel.

In case of an accident, contact the car rental agency and the Risk Management and Safety office at 801422-4468.


Theatre Assistant Position

We wanted to make sure you’re aware that the department is looking for a new 3/4-time Theatre Assistant. Until we get someone hired in this position, here’s who you should contact.

  • Graduate Secretary:  Megan Sanborn Jones, Kimball Jensen or Wade Hollingshaus.
  • Fall Class Schedule Changes for Theatre:  Grant Gomm, grant_gomm@byu.edu

***Please double check the Fall Class Schedule here.  Double check the times, dates, rooms and instructors of your classes.  The earlier we can get corrections made, the better!!

***Get these processed early to avoid the Sept. 1 crunch.  Ideally, send your student hires in by Aug. 1!!  

  • Internships:  Kyle Stapley, kyle_stapley@byu.edu
  • If you’re aware of anyone who might be a good fit for the position, please feel free to forward the information below to him or her.  The position closes on June 25, 2021.  

Link to Job Opening


HBLL Workshops

Choose from multiple sessions with the HBLL and learn about tools for teaching, research, and publishing! Workshops will be held May 14th from 10am to 4pm. Register for free here

NIPAI “Director and Ensemble Building”

For those interested in learning more about Ensemble and Group Dynamics, see NIPAI’s 3-Month Distance Learning Course where you will be guided to a practical understanding and application of ensemble-building processes and techniques!

Musical America Worldwide

MAW is an online source for jobs in music, art, and culture. They’ve recently uploaded opportunities to be found at the Omaha Symphony, New England Conservatory of Music, the University of Georgia, and more. For more information, be sure to visit their website.

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International Conference on the Constructed Environment

University of Calgary is pleased to announce their Call for Papers for the Eleventh International Conference on The Constructed Environment in Calgary, Canada, 12 – 14 May 2021. The Constructed Environment Research Network is brought together by a common shared interest in human configurations of the environment and the interactions among the constructed, social and natural environments. More information on the conference and how to apply for presentation can be found here.


Educaloxy Jobs

Many academic and research job vacancies in schools of education, arts and languages were recently posted to Educaloxy.com worldwide. Postings include Professor in Performance and Video at the University of California Irvine Claire Trevor School of the Arts, Professor and Chair of Cinematic Arts at the University of Southern California School of Cinematic Arts, and Lecturer in Lighting Design at the University of California Irvine. These, as well as several listings located internationally, are listed on their website now!


Adobe Creative Cloud

All faculty are eligible to use Adobe Creative Cloud for free. If you are full-time, you should already have access; if you are part-time, you can request it here


HBLL Special Collections and Aeon

The L. Tom Perry Special Collections is pleased to announce that it has implemented Aeon. Aeon is an automated request and workflow management software specifically designed to improve patron service and to maximize staff efficiency. The Aeon system will handle request management for the department and all patrons of Special Collections will need to create a user account at https://byu.aeon.atlas-sys.com/logon. This user account will allow you to submit requests to use materials in the Special Collections Reading Room and it will keep a history of the materials that you’ve requested for future reference. The new request system will be in operation effective Monday January 11th, 2021. The department is also pleased to announce the availability of a new method for scheduling instruction sessions in Special Collections. We have created a form available from the Special Collections webpage (https://lib.byu.edu/special-collections/) using the “Arrange for your class or group to receive instruction in Special Collections” link.


HBL Library Support

As faculty are making plans for upcoming semesters, anticipating that there might need to be strong online components even if face-to-face instruction resumes, keep the library in mind! We can help to gather books and journal articles from which you might be taking readings. We can help with media you might need. We recommend making materials available online through Learning Suite via the library’s course reserve system. If you need help with this, please send Myrna Layton an email at myrna_layton@byu.edu, and you can get started gathering what you need. 

Theatre Guide

New links to Streaming Video on the front page. We are hoping having these streaming resources in one place will be helpful to your faculty. The Theatre Home page can be found here.

Some of the newest links are listed here.

  • BroadwayHD Collection

Broadway Productions available to institutions (only 19 of their productions are included in the institutional license) are now available at this link: https://guides.lib.byu.edu/broadwayhd

  • Drama Online

This link, http://dbs.lib.byu.edu/drama, will provide access to all content that is unlocked for BYU. Our newest addition to unlocked content is the National Theatre Collection.

  • Oxford Handbooks Online Database

The library has recently been able to unlock some of the performing arts content in the Oxford Handbooks Online database:  https://lib.byu.edu/databases/?q=oxford+handbooks


Reading of Greek Tragedy/Medea Film Competition

Paul O’Mahony, a founding member of Out of Chaos, a group that has performed for the Off the Map Series at BYU, has been live streaming a reading of a Greek tragedy, in conjunction with academics from the Center for Hellenic Studies. He’s gathered together an amazing international ensemble of over 45 actors and has been joined by 30 different academics. They’ve archived the videos here so that they can be a free resource for students, teachers and the general public. They’ve live streamed 26 of them, with more than 30,000 viewers so far. They’re continuing until 23rd December, by which time they will have read every extant tragedy, plus a few comedies.

They’ve now launched a competition in conjunction with the tragedies project. They’re inviting US students to film short scenes from Medea and send them to us by 23rd October. There are prizes of $400 for the winners, with $200 prizes for two second place videos. The competition is open to any student, regardless of what they’re studying. The details can be found here.


Clarification for Students Being Tested for COVID

There has been some confusion about what instructors should do when they hear one of their students may have COVID or were exposed to someone with COVID. We asked Risk Management to clarify, and the following is the information with which we were provided:

  • If a student tells you they are not feeling well with symptoms of COVID-19, or they were in close contact to someone with COVID, the instructor should instruct the student to immediately self-quarantine at their residence. The student should call the Student Health Services to schedule a COVID-19 test by calling 801-310-0438 or use the Healthy Together app to find a free testing site. Close Contact is defined as being within 6 feet of an infected person for at least 15 minutes.
  • If the student is getting tested, or has been tested for COVID-19, they must self-report to the university at: https://www.byu.edu/coronavirus/covid-19-screening
  • After filling out the form, more instructions from the university will come to the student as well as the department in regards to contact tracing.
  • If an student has not been exposed to COVID-19 and a test result is negative for COVID-19 then it is a common-courtesy that the individual quarantine until they are symptom free.  
  • If an individual is a “close contact” to someone who tested positive for COVID-19 during their infectious period, then they should quarantine for 14 days from the date of exposure, even if they are tested and a result is negative.
  • If a student is positive, they need to self-isolate for 14 days. Individuals may leave isolation or quarantine in accordance with instructions received from the Utah County Health Department or BYU Risk Management and Safety.
  • The instructor should alert the department (chair, associate chair, or myself) of any student who is being tested so we can monitor the situation and follow up if needed.

If you have questions, please send them to us at administration We are trying to learn about the processes still and anything we cannot answer, we will work with risk management and the University to get the answers. 


Change to Minimum Credit Hour Requirement for University Scholarships

The President’s Council recently approved a change to the university’s scholarship minimum credit hour requirement. Effective Fall 2020, academic, need-based, and other scholarships administered by the Financial Aid Office will carry a 12-credit hour requirement instead of 14.

This change provides students greater flexibility in scheduling courses and participating in internships, student teaching, and experiential learning opportunities, while also addressing personal needs, such as health issues and family circumstances.  In addition, changing the minimum credit hour requirement creates consistency with the standards of other aid providers, including Federal Student Aid, the NCAA, and many third-party foundations and organizations.

We believe students will appreciate this change, but there are a few things to keep in mind:

  • Colleges, departments, and off-campus agencies may establish different credit hour standards for awards they administer. Students should confirm requirements with the office or organization responsible for their scholarships.
  • Students receive up to 8 semesters of scholarships through the Financial Aid Office. Students who consistently enroll in the minimum of 12 credits may find that they reach the 8-semester limit before they complete their program of study.  As a reminder, scholarships awarded for spring and summer terms do not count against the 8-semester limit.
  • Scholarship contracts will now only be granted to students in their last semester if they need fewer than 12.0 hours to graduate.  Prior to this change, students had the option to contract between two semesters to reach the credit hour requirement. Since the credit hour requirement is now 12, this option is no longer needed.
  • Students who drop below full time will void any scholarship from the Financial Aid Office for that semester. They may want to register for more than 12 credits to accelerate graduation or to be prepared should a need arise to drop a class.

In the past, the Financial Aid Office made exceptions to the minimum credit hour requirement for health and other compelling reasons, allowing students to complete 12 credit hours during a semester instead of 14. However, with this new policy, we anticipate the need for fewer exceptions for these reasons. Scholarships are intended to assist full-time students. If there are extenuating circumstances that make this difficult, students will be allowed to defer their awards to the next spring and summer terms within the same academic year.

If you have any questions, please contact Lesa Withers in the Financial Aid Office at 801-422-2650. Thank you.

Lesa Withers
BYU Financial Aid Office


Resources from the OIT & CTL offices

Dear TMA Faculty,

In an ongoing effort to provide support at this challenging time, may we suggest you invite faculty to take advantage of the following resources:

  1. The Office of Information Technology (OIT) and Center for Teaching and Learning (CTL) are partnering to help interested faculty create professionally recorded lectures or short video segments. Interested faculty are invited to open the attached document and follow instructions.
  2. A well-trained cadre of student consultants stands ready, upon request, to offer an insightful student perspective on faculty Zoom sessions and other teaching materials. Faculty may click on this link to request this and related SCOT services.

Please let me know if you have any questions or concerns.

Best regards,

Mike
Michael C. Johnson, Ph.D.
Lead Academic Technology Consultant
BYU Center for Teaching & Learning
3830 HBLL | 801-422-2210


Free Textbooks

Dear Theatre Faculty
Did you know that the library has access to a large number of online textbooks? If you are looking for a textbook, or interested in switching out from a very expensive textbook to something more affordable, I invite you to consider FREE—well, free because the library already pays for them through a subscription.
To find them, go to the library homepage https://lib.byu.edu/, then click on the green box that says “Databases.” In the search box that comes up, type ONLINE TEXTBOOKS. Go to that link. Put in your discipline, like “music” or “theatre” or “dance” and see the many choices that come up!
Or try something more specific like “music theory” or “theatre education” or “ballroom dance”—take a look at the online offerings!
All of the books in this collection can be integrated into Course Reserve—you simply click on the “Add to Course Reserve” button.
We hope that you will try out this new database and find some great possibilities for the classes you teach!
Warmly,
Myrna Layton, Performing Arts Librarian


C-Cure System

Don Powell has been given the responsibility to manage the college’s C-Cure system. This is the system that grants electronic access to individuals seeking entrance into various spaces in the building, such as labs, practice rooms, the Carillon Tower, etc. Effective August 31, your requests should be routed to Don.


Meal Per Diem 

Personnel in approved travel status and same-day travelers away from home at least 12 hours are entitled to a meal per diem allowance.  The university uses as a guide the per diem allowance amounts set by the IRS. 
Per diem is an all-inclusive allowance established and governed by current tax laws and its use is for meals and incidental expenses. Personnel must elect to file a Travel Expense Report using the per diem or claim actual expenses, but they may not mix the two options on a given trip. There is no allowance for additional charges for other meals, fees or tips to waiters, porter, baggage or bell persons, television and in-room movies, laundry, or transportation between places of lodging and dining.

Meal Time Periods
6:01 a.m. to 12:00 noon Breakfast
12:01 p.m. to 6:00 p.m. Lunch
6:01 p.m. to 12:00 midnight Dinner

Per diem is allocated in the destination city time zone by meal period as follows:
(NOTE: The period of time from 12:01 a.m. to 6:00 a.m. may be used to extend either the breakfast or dinner meal period as needed.)
Whenever a meal is provided a traveler (for example as part of a conference, breakfast provided by a hotel, participating in a hosted meal, etc.) then the meal period should be deducted from the overall per diem claimed on the Travel Expense Report.
The Per Diem Table is based on the city and county you are traveling to. If your city is not listed in this table you need to determine if the county is listed. Use the National Association of Counties Website to find the county of the city you will be traveling to. If your county is not listed then it is the lowest per diem level. The per diem rate for foreign travel is the highest per diem.


Non-Allowable Travel Expenses

Some expenses are the personal responsibility of the employee and are not reimbursable. The following list is not all inclusive, but show examples of such non-reimbursable expenses.
·         Personal and family expenses
·         Gifts and souvenirs
·         Valet and room service charges
·         Personal medical and dental expenses
·         Personal reading material, recreation, and entertainment
·         Travel insurance in excess of that already provided
·         Costs incurred by traveler’s failure to cancel transportation or hotel reservations
·         Commuting between home and work
·         Haircuts, newspapers, babysitting, shoe shines
·         Parking and traffic citations
·         Reimbursement or payment for frequent flyer benefits and reduced or free flight coupons issued by the airlines.


Automobile Rentals 

The university reimburses the cost of a rented automobile when suitable or less expensive local transportation is unavailable or when routing and time factors make it more advantageous than taxi or other ground transportation. Travelers should only use a rental vehicle when it is not possible or practical to use a university vehicle. The university’s primary car rental suppliers are National, Hertz and Enterprise. Use of these companies’ contracts results in discounts off normal rates, complete insurance coverage, lower age requirements, and good vehicle availability both on and off airports nationwide.

Personnel should rent mid-size vehicles. In exceptional cases, the university will reimburse the use of larger vehicles (for example, several travelers in one vehicle, equipment transported, etc.).  Travelers should refuel the rental car before returning it to avoid the high cost of gasoline at the rental agency.

When traveling internationally, travelers should purchase all available insurance.  International travelers can seek reimbursement for additional insurance purchased.  When traveling domestically, personnel should decline any additional insurance coverage that desk agents may offer. Domestic travelers will not receive reimbursement for additional insurance coverage purchased. The university’s corporate insurance policy combined with vendor car rental contract terms and conditions covers domestic insurance for personnel.

In case of an accident, contact the car rental agency and the Risk Management and Safety office at 801422-4468.


Important Update from the CFAC 

The College of Fine Arts and Communications wants to stay updated with you and your students this summer. From study abroad programs to internships, we want to hear about your experiences. Let us know about what you’re doing this summer here. Also, make sure you and your students use #ExperienceCFAC to share pictures and stories from your experiential learning programs.


Taxes 

Dear TMA Faculty, 
You may have noticed that your paycheck went up in February. This was due to the new payroll tax tables taking effect during the month. I would recommend printing out your January and February pay-stubs and comparing the amount of the Federal Withholding deduction in the TAXES box. That is the only amount that was affected by the new tax tables. If you do not want that much reduced from your withholding or if you want to hedge your bet against what your actual tax liability will be at year end, you may want to consider having an additional amount withheld from your paycheck. You can do this by taking the following steps:

1. Go to your myBYU page.
2. Click on the work tab.
3. Click on the W-2.
4. View/Print, Consent tab.
5. Click on W-4 Tax Information.
6. Under W-4 Tax Data you will see your current number of allowances, and then a box that says: Enter Additional Amount, if any, you want withheld from each paycheck for Federal Taxes _____(you can then put your additional amount that you’d like withheld at this point)_____.

The controller at the university told us he had entered an additional amount to be deducted from his paycheck, so I thought this would be good information to pass on. Let me know if you have questions.

Kelly Bready
Business Manager
Theatre & Media Arts, Art, & Design
3509-A HFAC, Provo, UT 84602
801-422-2343
Kelly_bready@byu.edu


Purchasing Movie and Theatre Event Tickets for Faculty and Guests

Please have the faculty member ticket to go on the BYU pcard, and the other ticket(s) to be purchased on a personal card. When this is not possible, the faculty member should always purchase the tickets on their BYU card, submit the full receipt, and we will process the personal portion of the receipt as a repayment due to the University. The faculty member will receive an email from Y-expense that they have a personal charge to approve. Once that email is approved, the charge will show on their BYU My Financial account within 3 days. They then have 5 days to take care of that charge. The email acceptance and the repayment to the University all must be done on a computer that is hard wired into the University servers or they must have the VPN software on their computer if they want to work on a wireless connection. This policy includes tickets purchased on or before being in travel status.


FACULTY FILE STORAGE GUIDELINES

Here is the guidance we have received from the University Records Center regarding the storage of faculty files:

  • Faculty are personally responsible for storage, or disposal as needed, of their own personal files and unpublished research.
  • If a member of the faculty goes on a leave, BYU Physical Facilities provides temporary storage. For more information contact Anne Schroeder at ext. 2-5408.
  • When a faculty member retires/terminates employment:
  • Faculty are encouraged to submit scholarly and creative content to the Scholars Archive (https://lib.byu.edu/services/scholarsarchive/).
  • Faculty are also encouraged to submit their professional papers to Special Collections. This includes: lecture notes, research, professional correspondence and professional associations. Be aware not all requests will be approved for submission. For more information contact Dainan Skeem (dainan_skeem@byu.edu).
  • Departments retain records related to rank and status, personnel files, etc. for a year or two within their department, depending on space limitations. Records can then be submitted to the University Records Center. When the six year retention has been met, the records are destroyed, pending department approval.

Faculty Access to Digital Theatre Plus


Myrna Layton, who is the Performing Arts Librarian at the HBLL, has arranged for TMA faculty to access Digital Theatre Plus, a service that “collaborates with renowned academics and theatre practitioners” to provide videos of top notch performances for academic theatre study.  How to access the service is explained below, and we encourage our faculty to use this to see if we want to continue the service.  If you have difficulty in accessing the service, feel free contact Myrna Layton at 422.4334 or myrna_layton@byu.edu

  • The HBLL subscription to Digital Theatre Plus (the first year is considered a trial) is set up so we can track usage and see how much the service is used. You can find it on the databases list in the library catalog, and it is there ready for use. It is #13 on this list: https://lib.byu.edu/databases/?letter=d Faculty should go in through the library portal so it will recognize your BYU affiliation.  If you are off campus but still enter through the library portal, it should ask for your net ID and password, and then you are good to go.
  • Another way, which may or may not be easier, is from the Theatre Research Guide.  It is located under the Theatre Productions Tab: http://guides.lib.byu.edu/c.php?g=216418&p=3561010

TMA Faculty:

Every year, TMA sets aside Fulton funds that TMA faculty can request. Typically, these funds are used for professional development and research/creative work—though there may also be other approved uses. We have quite a bit of money left in each of the two funds (Media and Theatre), and we have one month left in the calendar year. So, if you will be incurring expenses this month (even if it is for travel that will be occurring early next year), you could apply for these funds.

To apply:

1) The faculty member sends a budget and descriptive paragraph to his/her area head.
2) The area head adds feedback/approval and forwards the application to the Executive Committee.
3) The EC reviews the application and, if approves, forwards it to the respective faculty (Theatre or Media).
4) The faculty weigh in and approve or not.

The sooner you get your applications to your area head, the better. The holidays are upon us.

Thanks!
Wade


ArtSearch Login Instructions.


The 32” monitors in the Pardoe Greenroom (D-145) are actually the confidence video monitors for the Pardoe theater and should not be used for classroom presentations. If you need a screen and projector for classes taught in that room, please call OIT to arrange for the delivery of these items when you need them.  You can also arrange for them for the whole semester at one time.  OIT’s number is 2-4000.


Brigham Young University utilizes a large number of chemicals for academic purposes.  Many regulatory agencies oversee the use of these chemicals and BYU has demonstrated a commitment to compliance and safety.  We have established and continuously improve processes for chemical procurement, inventory, use, and disposal.  As an initiative to improve the accuracy of our chemical inventory and insure proper handling during distribution, BYU is implementing a new process for chemical receipt and distribution. All chemicals used in our academic research and teaching endeavors will now be delivered to a centralized location adjacent to the Chemistry Stockroom where they will be entered into our inventory and barcoded. These functions will be performed by employees supervised by the Chemistry Stockroom.  Upon delivery to the centralized location, the chemical procurer will be notified promptly of the arrival.  Trained personnel will then be able to pick up their ordered chemicals. More details, and specific training relating to this process, is now available on Y Train.  The training course is titled “Academic Chemical Receipt and Distribution”.  Further notifications to complete this training may come through the Y train system.  Colleges and departments may also conduct or request in-person training as necessary or suitable.  Thank you for your assistance in helping to ensure our use of chemicals remains compliant and safe.

 

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